In today's rapidly evolving world, adopting technology is paramount to staying competitive and relevant. LMS is a real gem for any business, entity or organization, regardless of which industry or field they operate in. The thing is that utilizing one of such platforms is the best way to boost training, streamline upskilling and help develop your team. The first LMSs were local or on-premise ones. They were the norm for many years, and many got used to them. Yet, today, we will explore the concept of cloud-based LMS, discuss the differences between the old and modern approaches to these platforms, and name the benefits or drawbacks of switching between them.

What is the Difference Between an On-Premise and Cloud LMS?

Before we dive into the world of learning platforms, it's crucial to understand the fundamental differences between these two platform types.

On-Premise LMS

This one is about doing everything yourself. You run the server and the platform itself - so you need to manage and maintain it by yourself. This traditional approach has served the companies for decades, keeping their learning habits on their local machines, allowing complete control over the system.

Cloud-Based LMS

So, what is cloud-based LMS? This type, on the other hand, operates in a virtual environment, hosted and managed by a third-party service provider and completely matches your brand’s identity. This approach offers a more flexible and scalable solution.

learning management systems cloud

What are the benefits of a cloud-based LMS?

So, the time has come to browse through the numerous advantages of adopting modern cloud-based learning management systems for your organization.

Saving money

An LMS excludes the need for extensive investments into building a server and excludes the need to develop software. Instead, companies pay for the services they use, often on a subscription basis. As a result, they save money on buying and maintaining the hardware.


Service providers regularly update and maintain the system, ensuring that organizations don’t need to work on upgrading the hardware or updating the software. The service provider does everything. This is especially important when it comes to safety and security.


Online platforms can quickly scale with an organization's changing needs, accommodating growth without significant disruptions.


Users can use the platform regardless of their location, time and device, considering that there is a connection to the web, making it ideal for remote or distributed teams.


Reputable platform providers offer robust security, including encryption protocols and compliance with industry regulations.

Improved Learner Experience

This flexibility empowers people to take charge of their learning and align it with their schedules. This added responsibility enhances their attitude to training and upskilling and allows for better results.

Additionally, such systems often feature interactive and multimedia-rich content that keeps learners engaged and motivated. This results in a more enjoyable learning experience, leading to better retention of information.

You can also see multiple personalization options, tailoring the learning experience to individual needs and preferences. Learners can set their own goals and monitor their progress, fostering a sense of ownership over their development.

Increased Security

Reputable solution vendors make significant investments in data security. To protect sensitive information, they use encryption, backup systems, and strict access controls. These security precautions, in many circumstances, outperform what individual enterprises can achieve with on-premise systems.

Any contemporary platform adheres to industry-specific compliance standards and laws, minimizing firms' compliance burden. This guarantees that educational materials and data are handled per the law.

There are also contingency procedures in place that can recover data in an emergency. This reduces downtown and guarantees that your learning processes are not disrupted.

Reduced Costs

You won't need expensive gear, server upkeep, or software licensing here. Organizations instead pay for the services they use on a subscription basis, which can be more cost-effective, particularly for SMBs.

This method gives predictable expenses to enterprises, making budgeting easier. There are no unforeseen costs associated with maintenance or infrastructure improvements. LMS cloud-based solution saves money on in-house IT workers to operate the system, allowing enterprises to allocate resources better.

Lower Maintenance Needs

Learning management systems cloud service providers upkeep and update, ensuring that organizations always have access to the most recent features and developments without having to cope with the challenges of manual upgrades. Maintenance chores are often completed with minor inconvenience to users, ensuring that instructional resources are always available. Organizations can concentrate their resources on core business operations and content creation now that maintenance obligations have been delegated to the supplier.

Free Trial

Modern LMS providers offer free trials or demos of their platforms. This allows organizations to evaluate the platform and its features before committing. The demo or a trial account is the best option to check if your business, entity or organization can benefit from the chosen LMS.

Implementation Time

These platforms typically have shorter implementation periods compared to on-premise solutions. Thus, you can get up and running quickly, enabling your organization to start the process and get the first results sooner.

Easy to Use

Сloud learning management systems are designed with user-friendliness in mind. They often feature intuitive interfaces. Such UIs don’t require any particular skill or experience to operate. Thus, modern LMS on the cloud suits users of various backgrounds and abilities. This ease of use can significantly reduce the learning curve and increase user adoption.


Cloud LMS platforms are highly configurable, allowing SMBs and other entities to adapt and adjust the system to their unique needs. You can change your liking user interface, training materials, and a form of statistical creation and distribution to align with the training objectives and branding.


In today's mobile-centric world, your LMS must be accessible on various devices. Cloud-based LMS often offer responsive designs and mobile apps for convenient use on smartphones and tablets.

Streamlines Training

Cloud-based LMS streamlines the entire training process. It centralizes training materials and provides automated statistics and tracking. This data helps to update content and control the learning courses.

cloud-based lms

Why You Should Switch to a Cloud-Based LMS

Considering all these benefits, the question remains: why should your organization move to the modern solution?

Scalability: Cloud LMS solutions are highly scalable, accommodating your growth without hassle. You will be able to use the capacity of your on-premise infrastructure and avoid costly upgrades.

Cost-Efficiency: By reducing upfront investment and ongoing maintenance costs, a third-person platform can be a more cost-efficient choice. This frees up the budget for other critical training and development initiatives.

Accessibility: Cloud LMS offers unmatched accessibility, allowing team members to access materials from anywhere, anytime. This is particularly important in today's remote and distributed work environments.

Security: Reputable cloud LMS providers prioritize data security and compliance, offering robust protection that is often more comprehensive than what organizations can provide.

Focus on Core Activities: With maintenance tasks handled by the service provider, your organization, business or entity can focus on its core activities, such as content development and worker development strategies.

Wrapping up

In conclusion, moving to cloud-based LMS systems can be a transformative decision for your entity. It brings a host of benefits, from improved learner experiences and enhanced security to reduction of pressure on your budget and scalability. Embracing the cloud not only simplifies your training processes but also empowers your workforce, making it a compelling choice for modern L&D professionals seeking to drive organizational success through effective training and development.

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