How To Create A Playbook For Work

Highlights:

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A business playbook is an instructional guide that outlines a company’s core mission, values, organizational structure, standard procedures, best practices, and key objectives. It serves as a “game plan” for how things should be conducted.ns.

What Does A Playbook Look Like?

After learning what a playbook in business is, the time has come to dive into deeper details. The format of a playbook might change based on the size, industry, and particular business requirements. They can take many forms depending on multiple facts about your business entity, but generally, corporate playbook examples include:

  • Company background, vision, core values
  • Organizational charts and team structure/role
  • Standard procedures by department
  • Step-by-step instructions for key processes
  • Guidelines for products/services
  • Approved marketing messaging templates
  • Customer interaction protocols
  • Sales methods and techniques
  • Performance metrics and KPI dashboards
  • Industry research and competitive analyses

What Are the Benefits of Having a Business Playbook?

Learning what is a playbook is only half of the bigger picture. Therefore, in the next part of the material, we will discuss what your company can get from having one. Hence, it should motivate you to create a playbook and immediately start benefiting from it and grow your brand

Boost Productivity and Efficiency

With standardized guidelines, policies, and procedures for all critical tasks consolidated in one spot, employees can quickly reference expectations to keep the whole process consistent and efficient.

Provides Competitive Edge

Having a well-developed business playbook gives organizations a competitive edge in the market. It allows them to maintain consistency in their operations, ensuring that all team members follow established protocols and deliver high-quality outputs. This consistency codifying intangible knowledge, expertise, and strengths unique to a business allows you to reinforce and leverage what makes you successful in the market.

Fosters Better Decision-making

A business playbook is a repository of knowledge and expertise within an organization. It captures lessons learned, best practices, and proven strategies refined over time. By making this valuable information easily accessible to employees, the playbook empowers them to make informed decisions. 

When faced with challenges or unfamiliar situations, employees can refer to the playbook's insights and recommendations, enabling them to make sound judgments and take appropriate actions. With company strategy, objectives, and best practices clearly defined, employees at all levels can make well-informed choices that align with overarching goals.

How To Create A Playbook For Work?

As you can see from the playbook definition, it is a rather complex material serving multiple purposes. Creating a playbook can be a really tough milestone for any company. Hence, for your convenience, I have added here a brief instruction on creating a worthy playbook in business.

1. Determine the Target Audience

ICarefully evaluate who needs access to the various sections of the playbook. Will it be utilized by all employees or just specific teams? Consider the perspectives and information needs of executives, managers, frontline staff, and even customers, if applicable. Get input from all user groups during the planning process. Clearly defining your target audience upfront ensures you craft tailored content that provides value.

2. Set Objectives

Create a central playbook to outline the goals you want to achieve. Key objectives may include establishing company-wide process consistency, capturing institutional knowledge before employee turnover, onboarding new employees more quickly, improving interdepartmental alignment, breaking down information silos, increasing productivity, or improving the customer experience. Setting specific directions offers direction for what will eventually be included.

3. Choose the Appropriate Tool

Choose a technological platform for hosting your playbook material based on accessibility requirements and simplicity of updating information. Wiki systems with multi-user editing capabilities, cloud-based collaboration suites that centralize several file formats, and a business intranet with role-based permissions are all common tools for playbooks. Evaluate possibilities to see what works best for your company.

4. Make a Template

Create a standardized outline format for your playbook to maintain consistent structure across sections and enhance usability. For instance, opening with company mission and values followed by individual departments, key procedures, job aids, approval matrices, KPI definitions, and forms/templates. Organizational playbook templates for business help orient readers on where to locate content efficiently.

Look at the most vivid Business Playbook Example

5. Organize the Content

Categorize information in your playbook template in a simple way. Typical grouping strategies include department, functional area, product/service line, and sequenced processes. Arrange items in logical bundles and cross-reference relevant facts. Well-organized material makes it easier for users to retrieve information based on their needs. Use indexing, labelling, table of contents, and search tools as well.

6. Collect Relevant Data

Conduct company-wide research to assemble processes, guidelines, analytics, insights, templates, photos, videos, and any other documentation needed to formalize your institutional knowledge. Obtain step-by-step guidance for crucial processes. Talk to subject matter experts from various departments to get tribal knowledge. Collect, arrange, and integrate your collected data into the playbook template.

7. Make it Accessible

With your standardized playbook fully loaded with relevant content, officially publish the resource and communicate the rollout to organization stakeholders. Train any users on accessing and utilizing the information based on their role and needs, ensuring understanding of permissions and protocols.

8. Track, Analyze and Tweak

Implement mechanisms allowing employees to submit real-time feedback on the playbook contents. Review analytics to determine adoption levels, most accessed entries, areas needing improvement, etc. Based on insights gained, continually update information, enhance features, and add emerging details to keep the playbook dynamic. Assign “playbook managers” responsible for facilitating long-term reviews and refinements.

Tips For Creating An Effective Business Playbook

It Must be Simple

Use clear, concise phrasing that is straightforward for all audiences. Avoid overly complex language, industry jargon, or excessive wordiness that could confuse readers. Focus on providing critical details in a simplified manner tailored to your teams. Enhance clarity by using bullet points, columns, and bolding for emphasis on key takeaways.

Make It Visual

Given varied learning preferences across employees, incorporate visual elements like charts, graphs, diagrams, illustrations, screenshots, and photos within your content. This caters to visual learners and breaks up heavy text for improved digestion. Icons, progress bars, and flowcharts can also demonstrate sequences, inputs, dependencies, and outcomes for more complex processes.

Get Input From Your Team

Facilitate an inclusive peer review process on playbook drafts to get valuable perspectives across departments. This allows subject matter experts to validate accuracy while identifying potential gaps in information based on their functional visibility. Any changes made without alignment, even if positive, can lead to reduced adoption. Getting buy-in during creation encourages utilization, improves the quality of content, and instils a sense of joint ownership.

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Keep It Current

Great playbooks remain living and breathing documents, continuously updated as an accurate reflection of company evolution. Assign “playbook managers” to own this responsibility for their respective areas even after launch. Create simple protocols for subject matter experts to submit modifications to content when triggered by events like process changes, new product features, staffing adjustments, metrics revisions, or rebranding initiatives. Set reminders to review and refresh content to account for improving standards. Outdated information erodes usefulness over time.

Create a Unique Selling Proposition for your Customers

Playbook Templates

Leveraging already existing playbook templates can be a useful starting point in structuring and formatting your company’s own unique document. Templates usually provide outlined sections that can be readily customized with specifics relevant to your exact case. Some key elements to look for in a quality business playbook example include:

✔️ Fillable cover page to include business details

✔️ Mission, vision and values placeholders

✔️ table of contents automatically generated

✔️ Org charts/team structure graphics

✔️ Departmental/functional area categorization

✔️ Core process and procedure description fields

✔️ Product/service catalogue listings

✔️ Customer service scripts framework

✔️ Sales methodology outlines

✔️ Digital asset management integration

✔️ Glossary, appendix, and index sections

Using templates which have predefined hierarchy and format structuring accelerates company playbook development to focus efforts more on documented content. Most templates are adaptable across common productivity software tools.

A happy customer is what makes any business prosperous

Business Playbook Example

Although every industry and business is unique and may require different approaches, the main structure of operational playbook examples is common. Thus, you can significantly benefit from those examples when searching for how to write a playbook for work.

An impactful example of an effective business playbook comes from the leading software platform, AcademyOcean. Their 130+ page playbook outline is:

  • Company culture statement
  • Orgasmication overview
  • Persona profiles
  • Brand strategy guide
  • Messaging framework
  • Campaign development process
  • Content style reference
  • Social media policy
  • Crisis escalation plan
  • Templates for presentations, emails, etc.

With hyperlinked navigation, version control, deep customization, and broad accessibility, Salesforce’s playbook offers a model for comprehensively codifying “tribal knowledge” while aligning global workforce efforts toward growth. The level of detail within their documented best practices and SOPs underscores the value of creating a centralized, living reference hub.

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