How to train employees with AcademyOcean
Build a structured employee training system — onboarding, testing, and analytics in one platform
Book a demo
Why employee training doesn’t work in many companies
In many companies, onboarding is not built as a system but as a set of disconnected actions. Some materials are stored in Google Docs, others in presentations or PDFs, some are shared via messengers, and a significant portion of knowledge exists only in managers’ heads. Each department explains processes differently, so there is no unified standard.
Business impact
As a result, new hires reach full productivity in 2–3 months instead of a few weeks, HR spends a significant amount of time on repeated explanations, and the quality of training varies depending on location or manager. A weak start often leads to higher employee turnover, as new hires lack confidence during their first months.
Why does this problem occur?
- Training materials are stored in different formats and are not unified into a single structure
- The training process depends on individual managers rather than a standardized system
- There is no tool to track progress and analyze results
How to fix and improve it?
Step 1. Structure knowledge in a single platform
Upload documents, presentations, and videos into AcademyOcean and turn them into full training courses.
Step 2: Create training programs for different roles
Set up separate learning paths for new hires, frontline staff, and managers. The system automatically assigns courses based on role.
Step 3: Launch onboarding from day one
A new employee gets access to their learning plan from their first day. Training can be done both online and offline.
Step 4: Control knowledge automatically
Tests, practical tasks, and checklists help assess the actual level of knowledge. Results are automatically recorded in the system.
Step 5: Analyze performance
Dashboards show each employee’s progress and help quickly identify weak points in training programs.
Results you can expect
| Metric | Before AcademyOcean | After AcademyOcean |
|---|---|---|
| Employee onboarding | 2–3 months | 2x faster |
| HR time spent on onboarding and knowledge control | Up to 40% of working time | Up to 70% time saved |
| Training standards | Vary across departments | Unified standard for all teams |
| New hire engagement | Unstable, high turnover risk | Higher engagement and a stable start |
FAQ
Is AcademyOcean suitable for distributed teams or multi-location companies?
Yes. The platform allows you to centrally manage training across different cities and countries. You control training from a single account, while standards remain consistent across all locations.
What if training materials need to be updated regularly?
You update the course once, and all assigned employees instantly get access to the latest version. There’s no need to manually resend files or explain updates separately.
How long does it take to launch?
You can create and launch your first course on the day of registration. A full training system for your company can be built within a few weeks.
Can the platform be integrated with HRM or CRM systems?
Yes, AcademyOcean integrates with popular systems, allowing you to automatically sync employee data and streamline processes.
Is employee data secure in AcademyOcean?
Yes, the platform complies with GDPR requirements and ensures the protection of employee personal data.
We use modern access control mechanisms and support two-factor authentication (2FA) via Google Authenticator, providing additional protection against unauthorized access.