The Employee Onboarding Calculator

Try our onboarding cost calculator to see how much you can save on employee onboarding costs today with AcademyOcean LMS.

The Employee Onboarding Calculator

How Much Does Onboarding
A New Employee Cost?

Check it out for yourself

Using our calculator below

New Еmployee(s) Cost



Average salary per hour


Number of hours of training


How To Calculate The Cost Of Adaptation?

Our calculator will help you understand the approximate budget for onboarding in your company, taking into account the adaptation period and the salary of the onboarding specialist.

With this basis, you can supplement the calculations with other important parameters specific to your industry, company size, existing processes, etc. Let's find out what else you should pay attention to.

What Factors Affect The Cost Of Adaptation?

Usually, companies start thinking about automation only after they actually calculate the cost of onboarding new employees and hiring in general, which is measured using a hiring cost calculator.

If you're here, you're already on the right track. Keep in mind all the necessary parameters that will help you make the right conclusions!

Key factors influencing the cost of onboarding:

Company size

Organizational structure

Personal or remote onboarding

Creating a new role or replacing an employee

Number of people involved

Introductory Resources

Company Size

The size of the company directly impacts the cost of employee onboarding. For example, the larger the company:
The more stages in the onboarding process
More employees involved in the adaptation
More information for newcomers to learn.

The list goes on and on. And that's one of the reasons why large companies are more likely to use special platforms for onboarding automation.

Organizational Structure

A clear organizational structure has no more effect on your cost calculations than it does on your cost savings. If your company has clearly defined roles & responsibilities and documented SOPs, you will save at least half of onboarding costs.

Personal Or Remote Onboarding

What is your company's hiring and onboarding format: face-to-face, virtual, or blended?

With face-to-face onboarding, keep in mind the additional costs associated with moving or renting and accordingly paying for mentor time.

Online adaptation will significantly reduce costs, especially since modern platforms let you not only create courses and tests but also conduct video calls with employees.

In each case, training is an integral part of the process. You can use the Training Cost Calculator to dig deeper into these costs.

Number Of People Involved In Adaptation

Consider all involved employees' time (salary) when calculating the onboarding cost. Usually, HR, managers, and coworkers come to mind.

But in fact, the range of people involved is much wider: security officer, financial department, IT specialist, office manager, and those who will create the learning materials.

By the way, if you are working not only on corporate programs but also creating your own courses, you may find the Online Course Earnings Calculator helpful.

Create A New Role Or Replace An Employee

When creating a new role, don't forget to budget time and resources for developing an onboarding program and training content.

Depending on the position, it can take anywhere from 2 weeks to 12 months of training for a new employee to become at least as productive as colleagues.

Introductory Resources

Finally, having an internal knowledge base, SOPs, job descriptions, etc., greatly impacts costs. An online knowledge base can help you avoid paperwork and save managers time. After all, you can use ready-made resources for every next new hire.

AcademyOcean LMS will provide all the tools to create an onboarding program: personal employee profiles, progress map, online courses, and knowledge assessment quizzes.

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